August 11, 2009

ATTENDEES: Charley Galassini/Treasurer, Jason Marker/Director, Mark Larson/Director,

ABSENT: Matt Hauber/President, Jennifer Gneuhs/Secretary

GUESTS: Kim Bingham, Welcoming Committee, Amy Muscrnero, Social Committee

REVIEW AND ACCEPTANCE OF MINUTES:
Minutes from the last Board meeting were approved.

COMMITTEE REPORTS:
Kim B. chair of the Welcoming committee attended. We discussed some ideas on information that can be passed on to new residents. New residents need to get copies of Rules and Regulations, the last copy of the Tuttle Outlook, and information on ways to get information about the community, and how to contact the Board. She is also going to contact the Village of Plainfield and see what they do and use some of their ideas.
Amy M. chair of the social committee attended the meeting. She will be running the bags tournament August 23, 2009 at 3:00pm. Jason will contact Kelly Soliday so we can put the boards at the front and end of the community to let people know about the event. Brian has put the information on the website.
Many other ideas we discussed such as a community bike ride, some type of event around Halloween, Christmas, and an Easter egg hunt. There was also some discussion of adult events such as rotating pot lucks. The events will be announced in the Tuttle Outlook, the website, and on our message boards.

OLD BUSINESS
All the resident’s accounts were reviewed. Two residents’s paid in full. Two resident’s made only partial payments and they will be sent letters informing them they need to pay the remaining balance. Another resident is being sent to the lawyer for a demand payment letter. Jason gave an update on two resident’s who were already sent to the lawyer and one did not respond to the letter the lawyer sent and the other called and asked to set up a payment plan to pay the amount due.

A motion was made to send the resident who did not respond to the letter to the next level of collection. Charley, Jason, and Mark, all voted yes. Charley emailed Matt and Jennifer to have them vote on the motion since the cost to do this is 500.00 and they were not present for the vote.
Addendum: Matt and Jennifer both voted yes to send this resident to the next level of collection.

A motion was made to accept the payment plan as presented by the resident. Charley, Jason, and Mark, all voted yes. Charley emailed Matt and Jennifer to have them vote on this motion.
Addendum: Matt and Jennifer both voted yes to accept the payment agreement.

We discussed the need to continue to monitor the landscaping of homes where we know the homes are vacant and no one is there to maintain the yard. Charley has called the village about the lot at the front of the subdivision.

Treasurer’s Report
The Board reviewed homeowners that are still delinquent in paying association dues. There are a number of resident’s in foreclosure and Charley and Jason have a spreadsheet tracking this issue. We are continuing to assess the scheduled penalties.
As of July 31, 2009 we had 25,342.51 in our checking account. We have 8,254.38 in our reserve account. We have yet to pay for our landscaping projects.

We paid bills to Summer Green Landscaping, Com Ed, and the Village of Plainfield. The itemized report of our finances is on our web page under the budget heading. When you click treasury report a detailed summary is available.

NEW BUSINESS
The board discussed a resident’s request to complete a patio which was approved.

Mark presented two proposals from prospective management companies. He discussed briefly his review of the two proposals. He has another company interested, but he did not have there proposal. He did mention they were quite expensive. We agreed to review the two proposals and discuss at our next meeting.

Matt advised he would begin a draft of the next Tuttle Outlook, which we would like to distribute sometime in September.

NEXT MEETING
The next meeting will be held at the Plainfield Library September 8, 2009 at 7:00pm. This meeting will be open to the community.

Respectfully submitted,
Charley Galassini

Tuttle Estates Homeowners Board of Directors